5 Best Proofreading Software For Writers, Editors, and Proofreaders

Proofreading software is a vital tool to help you create quality content quicker and easier than if you had to depend on your own skills. These tools rely on artificial intelligence (AI) to finish your sentences, audit your grammar, and suggest structure changes for easy-to-read content.

Businesses of all sizes rely heavily on blog posts to gather leads and improve sales. If you’re considering becoming a Freelance Writer, Editor, or Proofreader, you’ll be happy to know that proofreading tools will help you create error-free and interesting pieces of content for some of those businesses.

In this post I’ll reveal the 5 best proofreading software used by writers, editors, and proofreaders. We’ll also go over what each tool is best known for and how much they cost.

The Best Proofreading Software

Here are my picks of the best software for Proofreaders, Editors, and Writers:

#1 Grammarly

Best software for grammar checking and structure suggestions

Using advanced AI technologies, Grammarly is a popular proofreading software used by many seasoned and new writers to create their best written content. This software allows you to change grammar, spelling and usage, wordiness, style, and punctuation. Grammarly can also check for plagiarism and provide multi-language support.


  • Suggestions for spelling, grammar and punctuation
  • Clarity, delivery, and tone suggestions
  • Multi-language support
  • Document encryption for security
  • Desktop app, where you just copy and paste your content into the editor.
  • Browser extension that gives you the ability to make changes on the fly to emails and Google Docs.
  • Mobile and iPad versions when you’re not able to use your desktop.
  • Microsoft version that lets you make content changes directly on Microsoft Office.

Once you set up and sign-into your your Grammarly account, start editing a new document or uploading an existing one.

Grammarly: Best free content writing software


Grammarly has 3 plans, each one suitable for different size teams and businesses. Here’s the breakdown:

  1. Free plan, $0.00 per month
    • Offers basic spelling, grammar and punctuation suggestions.
    • Provides some clarity and delivery suggestions, such as conciseness and tone detection.
    • Best for beginners
  2. Premium plan, $12.00 per month
    • Gives grammar, spelling and punctuation suggestions as well as consistency and fluency recommendations.
    • Offers more delivery and tone options
    • Detects plagiarism
    • Ideal advanced plan for single user
  3. Business plan, $12.50 per month
    • For accounts with multiple users
    • Includes everything in the Premium plan plus team management tools

#2 ProWritingAid

Best free proofreading software version with a large selection of options

ProWritingAid is an AI tool that offers grammar, spelling, and punctuation checks and makes intuitive suggestions to help you weed-out extra words and phrases for smoother reading. It’s a feature-packed tool that works with many popular 3rd party programs like Google, MS Word, Outlook, Scrivener, even Open Office.


  • 1000s of grammar, spelling and readability improvement suggestions
  • More than 20 editing tools, including:
    • style
    • word repetitiveness
    • vague wording,
    • sentence length
    • word over-use
    • passive voice
    • over-complicated sentence constructions
  • Browser extensions for Chrome, Firefox, Edge and Safari.
  • Works on almost every website, including Facebook, Twitter, Gmail, Medium, Wattpad.
  • Easily integrates with MS Word/Outlook, Google Docs, Scrivener, Open Office, and Final Draft.
  • Lets you create your own style guides and dictionaries.
  • In-depth reporting via charts and graphs for providing valuable insights around readability, sentence variation and more.

The free online editor gives you more than the basics; not only does it offer style and grammar suggestions, it’ll highlight overused words, do a ‘thesaurus check’, check the structure, and grade the readability.

Start by clicking the ‘Try The Editing Tool’ then sign-up. Once you do that, you’ll receive an email with a confirmation link. Click the link and you’re set to start editing.

Here’s a quick rundown on how to use the free editor:

First, type or copy/paste your content in the document area, it takes a few seconds for the suggested improvements to pop up.

Then, click the menu items above the editor to see if there are any items that may need re-doing. If there are any, they will be highlighted in the editor with a summary on the left.

Now, hover over the underlined areas to see the suggestions. If you like a suggestion, click it and your text will automatically change.

Finally, when done with your changes, under Menu click the option to save. From here, you can copy/paste to your blog post or share a link via email.

ProWritingAid Free Content Writing Tool


Besides the free version, there are 3 paid subscriptions:

#1 $20.00 Monthly

#2 $79.00 yearly

#3 $399.00 lifetime

#3 Word Tune

Best re-writing software

One of the best proofreading programs out there, Wordtune is more of a rewriting and rephrasing tool than a grammar-checker and proofreading software. With artificial intelligence (AI) technology, it understands the context of your writing and rephrases sentences to make them more engaging and compelling.

(I did that last sentence with the free Word Tune editor 😊).


You can work directly in the editor on your computer or download the browser extension, whichever suits you, follow the on-screen prompts, then just start writing – highlighting the text you want re-written.

Besides what you just read, here are a few more features:

  • It’s grammatically correct
  • 100% cloud based
  • The rewrite suggestions let you perfect your tone, word choice and flow.
  • It’s available in English only, but it is a great tool for non-native English speakers.
  • The Rewrite feature translate & rewrites from other languages into English: Spanish, Mandarin, Arabic, Hindi, Korean, Hebrew and Russian.
  • Works across multiple platforms, such as Google Docs, Slack, Facebook, etc.
  • Wordtune is blocked from accessing any data-sensitive text boxes that appears in forms, such as credit cards and passwords.
WordTune Content Writing Assistant


There are 3 plans:

#1, Free. This is the basic plan that gives you up to 20 rewrites per day.

#2, Premium at $9.99 per month. This plan gives you unlimited rewrites, tones, and sentenance shorteners/lengtheners. Additionally, you get premium support

#3, Premium For Teams at custom pricing. Here, you get everything the Premium plan offers plus team billing.

#4 Sapling

Best for Sales and Support related personalized responses

An AI messaging assistant for sales and customer support teams, Sapling is a browser add-on that works with customer relationship management technology (CRM) and messaging platforms to compose personalized responses to customers.

Sappling CRM writing tool


When it comes to being a top-rated content writing tool, Sapling’s browser add-on is a grammar-checker and writing assistant that boasts it catches 60% more errors than other tools. You can write fluent, mistake-free messages and emails while maintaining a professional tone.

Here are more features you’ll get with Sapling:

  • Predicts what you’ll type to save time
  • Knowledge snippets so you can quickly insert commonly used messages
  • Autocomplete suggestions
  • Templates
  • Works with whatever you write in Gmail, Outlook, Linkedin, Zendesk, Salesforce, and more.


The free version gives you the basics…basic autocomplete suggestions and 20 knowledge snippets. You can also use Sapling on many free domains, like Slack, Gmail, Google Workspace, Dropbox Paper, Outlook, …just to name a few.

The Pro version, at $25.00 per month, gives you everything the free one offers plus unlimited knowledge snippets, premium autocomplete suggestions, the ability to use on free domains plus many premium ones, like Zendesk, Livechat, AWS, Salesforce and many more. Plus, there’s support.

The Enterprise version, which is custom priced, gives you everything in the Pro version plus a lot more including more insights, analytics, and dedicated support.

#5 SurferSEO

Best seo content writing software

SurferSEO combines SEO friendly research, analysis and writing all in one tool for the best optimization of any document you want to publish on the web. Your content is analyzed against 500+ on-page SEO signals, providing suggestions that are not only optimal for search engines but more importantly so your readers get what they search for.

Surfer AI Writing Tool


A nice feature of SurferSEO is their natural language processing (NLP) to extract relevant words and phrases to your content’s main topic. With this feature, you’ll know which words to use, how often, and where to use them..

The content creation part of SurferSEO lets you copy/paste your content into the Content Editor and then it goes to work scanning the top-rated results in Google. This intelligence lets you know what topic-related keywords you should incorporate and where to use them.

The SEO portion of SurferSEO helps you optimize your content through its keyword research, competition comparison, and SEO analyzing insights. To simplify your content’s SEO strategy, this tool points out common patterns from top-ranking pages so you know what’s working right now.


SurferSEO has 3 plans, each with a 7-day money back guarantee. All plans include the Content Planner and SERP Analyzer and, if you pay for an entire year up-front, you get a 17% discount.

  • Basic, $49.00 per month. You get 10 content editors (think of an editor as a single blog post), 20 SEO audits, and free NLP for the first month.
  • Pro, $99.00 per month. You get 30 content editors, 60 audits, NLP included as long as you’re on the plan, and you can invite 3 other content writers to your account.
  • Business, $199.00 per month. Included in this plan are 70 content editors, 140 audits, NLP, up to 10 additional members, white labeling and API.

So, What’s the Best Proofreading Software ?

Although no proofreading software is 100% accurate, they will speed up the process of creating content while giving it a natural feel.

If you’re looking for reliable proofreading and content writing tools, consider one of these:

  • Grammarly: Best for structure and grammar suggestions.
  • ProWritingAid: Best free version with a large selection of options.
  • WordTune: Best for providing several re-writing options.
  • Sapling: Best for sales and support types of responses.
  • SurferSEO: Best for search engine optimization content creation.